Subsidiary 1 Benchmark
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| Working Title: | Accounts Payable Clerk |
| Department: | Service Alberta |
| Division, Branch/Unit: | ACSC, Accounts Payable, Finance Services |
| Reports To: | Team Lead Accounts Payable |
| Levels to D.M.: | 5 |
Purpose
(Brief summary of the job, covering the main responsibilities, the framework within which the job has to operate and the main contribution to the organization.)
The Accounts Payable Clerk is responsible for the accurate and timely processing of various accounts payable transactions including invoices, expense claims, procurement cards, purchase orders, contracts, adjustment vouchers, etc. Other responsibilities include responding to vendor and client inquiries, and liaise with program areas on matters pertaining to respective accounts payable processing. A sound knowledge of Government policy and regulation is required for this position as well as possessing knowledge and experience in using the IMAGIS accounts payable and purchasing modules.
Responsibilities and Activities
(Purpose of the job can be broken down in different responsibilities and end results. Each end result shows what the job is accountable for, within what framework, and what the added value is.)
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Scope
(Illustrates what internal or external areas the job impacts, and the diversity, complexity, and creativity of the job.)
Position processes daily transactions in accordance with governing policy and procedure. The incumbent will also be required to run ad hoc queries from clients and stakeholders requiring independent and prompt research. Position works within established policies and procedure and is required to exercise judgment to determine how the guidelines should be applied to specific situations. Transactions that are sensitive in nature need further clarification or corrections are referred to the supervisor (i.e. transactions originating from the office of a senior position from within the ministry).
Contacts
(Main contacts of this position and the purpose of those contacts.)
Position interacts with internal staff, clients and vendors, typically to provide and exchange information.
Knowledge, Skills and Abilities
(Most important knowledge factors, skills and abilities including knowledge about practical procedures, specialized techniques, etc.; analytical and conceptual skills and abilities; and skills needed for direct interaction with others not only diplomas and degrees. Specific training if it is an occupational certification/registration required for the job.)
- Ministries business processes.
- Working knowledge of PeopleSoft/IMAGIS AP and Purchasing Modules.
- Knowledge of Microsoft Excel, Work and Outlook.
- Financial Administration Act.
- Order-in-Council.
- Treasury Board Directives.
- Various Government and Ministry Policy and Procedures.
- IMAGIS procedure manuals.
Organization
(Working titles of positions reporting directly to this position.)
This position has no supervisory responsibilities.
Last Review / Update: 2004-08-03
