Special Leave

This directive describes types of special leave for managers and opted out or excluded employees, the maximum number of days allowed for each circumstance, and management flexibility in administering special leave.

Entitlements for bargaining unit employees are contained in the Collective Agreement.

Special leave is leave granted with pay to allow employees to deal with personal situations that arise outside the workplace. The maximum leave available is ten (10) days in a calendar year except with the approval of the deputy head.

Entitlements

An employee’s manager or supervisor will grant special leave with pay at the employee’s regular salary as follows:

  • up to ten (10) days for illness if the employee’s spouse, benefit partner, child, parents, or spouse’s parent or benefit partner’s parent is sick

  • up to ten (10) days in the event of the death of the employee’s spouse or benefit partner or the death of any of the following relatives of an employee, spouse or benefit partner:  father, mother, guardian, parent-in-law, grandparent, child, grandchild, brother, sister, or the spouse or benefit partner of any of them

  • if these illnesses or deaths result in the employee traveling long distances or to remote areas; travel time is allowable within the ten (10) days specified for illness and bereavement above

  • up to three (3) days for personal leave

  • personal day shall apply to conditions that require an employee to be away from work for personal reasons

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Administration

The total special leave an employee may be granted in any calendar year will not exceed ten (10) work days without the approval of the deputy head.

The maximums identified for each kind of special leave are work days in a calendar year.  They will apply for each instance for which an employee requests special leave.

A deputy head may exceed the maximums identified for each instance of special leave for a manager.

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About this Directive

Authority:   Public Service Employment Regulation
Application:   Organizations Under the Public Service Act
Effective Date:   1 July 2014
Contact:   Labour Relations

For inquiries regarding your specific entitlements as displayed in MyAGent, please contact your Ministry Human Resource/Payroll Office.

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