| 38.01 |
An Employee who
requires time off from work, may be granted special leave without loss of
pay upon approval by a senior official at his work place. The maximum leave
available under this article is 10 days in a calendar year, except where
approval is obtained from a Deputy Minister for additional bereavement leave
as described in Clause 38.03. The circumstances
under which special leave may be approved are subject to Clause 38.02 and
subject to the corresponding yearly maximum number of work days as follows: |
|
(a) |
illness within the immediate family - up to ten
(10)
days; |
|
(b) |
bereavement - up to ten (10) days around the date of
the funeral; |
|
(c) |
administration of estate - two (2) days; |
|
(d) |
moving household effects - one (1) day; |
|
(e) |
disaster conditions - two (2) days; |
|
(f) |
write examination(s) for course(s) approved by
the Employer - as required; |
|
(g) |
attend funerals as pall-bearer or mourner, for
persons not listed in Sub-Clause 38.02(b) - time off as required not to exceed one (1)
day; |
|
(h) |
be present at birth or adoption proceedings of
an Employee's child - one (1) day; |
|
(i) |
attend formal hearing to become Canadian
Citizen - one (1) day. |
| 38.02 |
For purposes of
determining eligibility for special leave under Clause 38.01, the following
provisions shall apply: |
|
|
(a) |
an Employee who requires time off work, shall be
granted leave without loss of pay for a period of up to ten (10) working
days, including travel time, if there is an illness in his/her
immediate family. Immediate family means spouse, benefit partner, son,
daughter, mother or father. The leave of absence shall not include taking
the person to a medical, dental, optical, or other such appointment, unless
there is no other family member available to take the person to an
appointment; |
|
|
(b) |
bereavement - leave of absence will be granted
in the event of the death of the Employee's spouse, benefit partner, or any
of the following relations of an Employee, spouse, or benefit partner:
parents, guardian, parent-in-law, grandparent, grandchild, son, daughter,
brother, sister, or the husband or wife of any of them; |
|
(c) |
travel time for illness within the immediate
family or for bereavement shall mean for travel where long distances or
travel from isolated areas are involved; |
|
(d) |
administration of estate shall apply only when
an Employee has been designated as an executor or administrator of the
estate; |
|
(e) |
moving of household furniture and effects shall
apply to an Employee who maintains a self-contained household and who
changes his place of residence which necessitates the moving of his
household furniture and effects during his normal working hours and if he
has not already qualified for such special leave within the preceding twelve
(12) months. In the event an Employee's normal place of employment is moved
outside the municipal area, the normal moving allowance shall apply; |
|
(f) |
disaster conditions shall apply for a critical
condition which requires an Employee's personal attention in a disaster
(flood, fire, tornado) which cannot be served by others or attended to by
the Employee at a time when he is normally off duty; |
|
(g) |
mourner - leave of absence will be granted where
operational requirements permit subject to the approval of the Employing
Department. |
| 38.03 |
The maximum annual
leave specified for each circumstance requiring use of special leave shall
not be exceeded. However, family illness leave, bereavement leave, disaster
conditions and travel time for illness within the immediate family or
bereavement may be granted more than once within a calendar year, provided
the total special leave granted does not exceed ten (10) working days per
calendar year. Additional bereavement leave may be approved by the Deputy
Head when ten (10) days special leave has already been utilized within a
calendar year. |
| 38.04 |
Two weeks notice may be
required for leave requested under Clause 38.01, Sub-clause (c), (d), (f)
and (i). |
