Master Agreement Between the Government of the Province of Alberta and the Alberta Union of Provincial Employees

Article 38

Special Leave

38.01 An Employee who requires time off from work, may be granted special leave without loss of pay upon approval by a senior official at his work place. The maximum leave available under this article is 10 days in a calendar year, except where approval is obtained from a Deputy Minister for additional bereavement leave as described in Clause 38.03.  The circumstances under which special leave may be approved are subject to Clause 38.02 and subject to the corresponding yearly maximum number of work days as follows:
(a) illness within the immediate family - up to ten (10) days;
(b) bereavement - up to ten (10) days around the date of the funeral;
(c) administration of estate - two (2) days;
(d) moving household effects - one (1) day;
(e) disaster conditions - two (2) days;
(f) write examination(s) for course(s) approved by the Employer - as required;
(g) attend funerals as pall-bearer or mourner, for persons not listed in Sub-Clause 38.02(b) - time off as required not to exceed one (1) day;
(h) be present at birth or adoption proceedings of an Employee's child - one (1) day;
(i) attend formal hearing to become Canadian Citizen - one (1) day.
38.02 For purposes of determining eligibility for special leave under Clause 38.01, the following provisions shall apply:
(a) an Employee who requires time off work, shall be granted leave without loss of pay for a period of up to ten (10) working days, including travel time, if there is an illness in his/her immediate family. Immediate family means spouse, benefit partner, son, daughter, mother or father. The leave of absence shall not include taking the person to a medical, dental, optical, or other such appointment, unless there is no other family member available to take the person to an appointment;
(b) bereavement - leave of absence will be granted in the event of the death of the Employee's spouse, benefit partner, or any of the following relations of an Employee, spouse, or benefit partner: parents, guardian, parent-in-law, grandparent, grandchild, son, daughter, brother, sister, or the husband or wife of any of them;
(c) travel time for illness within the immediate family or for bereavement shall mean for travel where long distances or travel from isolated areas are involved;
(d) administration of estate shall apply only when an Employee has been designated as an executor or administrator of the estate;
(e) moving of household furniture and effects shall apply to an Employee who maintains a self-contained household and who changes his place of residence which necessitates the moving of his household furniture and effects during his normal working hours and if he has not already qualified for such special leave within the preceding twelve (12) months. In the event an Employee's normal place of employment is moved outside the municipal area, the normal moving allowance shall apply;
(f) disaster conditions shall apply for a critical condition which requires an Employee's personal attention in a disaster (flood, fire, tornado) which cannot be served by others or attended to by the Employee at a time when he is normally off duty;
(g) mourner - leave of absence will be granted where operational requirements permit subject to the approval of the Employing Department.
38.03 The maximum annual leave specified for each circumstance requiring use of special leave shall not be exceeded. However, family illness leave, bereavement leave, disaster conditions and travel time for illness within the immediate family or bereavement may be granted more than once within a calendar year, provided the total special leave granted does not exceed ten (10) working days per calendar year. Additional bereavement leave may be approved by the Deputy Head when ten (10) days special leave has already been utilized within a calendar year.
38.04 Two weeks notice may be required for leave requested under Clause 38.01, Sub-clause (c), (d), (f) and (i).

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Article Title

1 Definitions
2 Terms of Employment
3 Master/Subsidiary Agreements
4 Application
5 Management Recognition
6 Union Recognition
7 Legislation and the Collective Agreement
8 Union Membership and Dues Check-Off
9 Employer-Union Relations
10 Employer-Employee Relations
11 Time Off for Union Business
12 Lay-Off and Recall
13 Attendance
14 Acting Incumbent
15 Position Abolishment
16 Hours of Work
17 Overtime
18 Shift Differential
18A Weekend Premium
19 Call Back Pay
20 Reporting Pay
21 Standby Pay
22 Northern Allowance Pay
23 Workers' Compensation Supplement
24 Forest Fire Operations, Flood Control and Pollution Control
25 Correctional Institution Salary Allowance
26 Subsistence, Travel and Moving Expenses
27 Probationary Employee and Period
28 Disciplinary Action
29 Grievance Procedure
30 Institutional Fire Prevention and Control
31 Casual Illness
32 General Illness
33 Proof of Illness
33A Long Term Disability (LTD)
34 Health Plan Benefits
35 Insurance
36 Paid Holidays
37 Annual Vacation Leave
38 Special Leave 
39 Military Leave
40 Adoption/Parental Leave
40A Maternity Leave
41 Court Leave
42 Employment Insurance Premium Reduction
43 Safety and Health
44 Parking
45 Rates of Pay
46 Leave Without Pay
47 Term and Effective Date
48 Printing of Agreements
49 Employee Benefits Committee
Supplement II - Institution Fire Prevention and Control Fire Fighters - Schedule of Remuneration
Supplement III - Modified or Flexible Hours of Work
Addendum I
Addendum II
Letter of Understanding - Terms of Reference Article 49 - Employee Benefits Committee
Letter of Understanding - Employment Standards Code, Scheme of Employment Covering the Master and Subsidiary Agreements
Letter of Understanding - Separation Payment for Restructuring
Schedule - Separation Payment
Standard Separation Payment for Restructuring Termination Agreement for Bargaining Unit Employees
Letter of Understanding - Separation for Temporary Employees and 2850 Hour Wage Employees
Standard Separation for Temporary and 2850 Hour Wage Bargaining Unit Employees Termination Agreement
Letter of Understanding - Payout of Annual Vacation
Letter of Understanding - 6 and 3 Work Schedules
Letter of Understanding - Health Spending Account
Letter of Understanding - Paid Up Life Insurance
Letter of Understanding - Legal Fees
Note: The following Letters of Understanding and Schedules do not form part of the Master Agreement but are included here for  information purposes only.
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