Subsidiary Agreement #009 Between the Government of the Province of Alberta and the Alberta Union of Provincial Employees Representing Health and Therapy and Institutional and Patient Support Services

Letter of Understanding

Employee Relations Committee

The Parties agree to establish a Joint Employee Relations Committee to discuss matters of mutual interest related to Employees covered by Subsidiary Agreement #009, Health and Therapy and Institutional and Patient Support Services.
The Committee shall be comprised of equal representation of the Parties and shall be co-chaired. The Committee shall meet a minimum of once per year or as necessary. Salary and expenses pertaining to the operation of the Committee shall be borne by the respective Parties.
Any recommendations for changes must be approved by the majority of the members of the Committee and if accepted by both the Employer and the Union may be implemented by mutual agreement.
The members of this Committee shall be appointed within thirty calendar days of the signing of the new Subsidiary Agreement #009.
Where matters of mutual interest affect Employees from any other Subsidiary Agreements, a joint committee will be the forum for discussion, with Employee representation from those affected subsidiary agreements.
 
Dated this 17th day of May, 2011

 

ORIGINAL SIGNED ORIGINAL SIGNED
DALE SILVER
Public Service Commissioner
GUY SMITH
President, Alberta Union of
Provincial Employees

 

Employee Relations Committee
Health and Therapy Support Services and Institutional and Patient Support Services - Subsidiary #009
Terms of Reference

1.0 PREAMBLE
1.1 The Parties agree to establish a joint Employee Relations Committee to discuss matters of mutual interest related to Employees covered by Health and Therapy and Institutional and Patient Support Services, Subsidiary #009.
1.2 The committee shall be comprised of equal representation of the Parties and shall be co-chaired. The committee shall meet a minimum of once per year or as necessary. Salary and expenses pertaining to the operation of the committee shall be borne by the respective Parties.
1.3 Any recommendations for changes must be approved by the majority of the members of the committee and if accepted by both the Employer and the Union may be implemented by mutual agreement.
   
2.0 NAME OF COMMITTEE
2.1 The name of the committee shall be: "Employee Relations Committee".
   
3.0 OBJECTIVE(S)
3.1 To promote and maintain effective communications in the areas of:
(a) working conditions;
(b) policies and procedures;
(c) staff development;
(d) suggestions for improved efficiency;
(e) information exchange relative to proposed operational changes;
(f) other matters as agreed to mutually by the committee;
(g) Class series;
(h) it is agreed that the committee will not deal with:
(i)  issues for which there exist avenues for discussion or resolution which have not been explored,
(ii)  pending or potential grievances,
(iii) terms and conditions of the Master Agreement.
   
4.0 MEMBERSHIP
4.1 The committee shall be composed of equal representatives from Local 009 and Management.
4.2 Employee representatives will be members of the A.U.P.E. Local 009 employed by the Government of the Province of Alberta.
4.3 Employee representatives will be chosen by A.U.P.E. Local 009.
4.4 The Employee Co-Chairperson shall be appointed from and elected by the Employee representatives of the committee. The Management Co-Chairperson will similarly be appointed from and elected by the Management representatives of the committee.
4.5 Ideally the Co-Chairperson will serve for a period of at least one year.
   
5.0 GENERAL
5.1 All members of the committee will have equal authority to advise, recommend and vote.
5.2 The two Co-Chairpersons will alternate in chairing the meetings.
5.3 A recording secretary will be provided by the assigned Co-Chairperson. Minutes will be approved and signed by the Co-Chairpersons and distributed to all members within one (1) week from any meeting.
5.4 Meetings will be held a minimum of once per year or as necessary - in Edmonton, unless another location is mutually agreed to. Duration of any meeting shall not normally exceed one day. Additional meetings may be scheduled if required, and mutually agreed.
5.5 An agenda is to be prepared and circulated fifteen (15) days in advance of the meeting. Other submissions and rationale may be added to the agenda by agreement of both Co-Chairpersons. The final agenda will be set by mutual agreement of the Co-Chairpersons.
5.6 Individuals who are not representatives on the committee may make presentations at meetings with the agreement of the Co-Chairpersons and providing written notice is offered to the Co-Chairpersons in advance of the meeting. Subjects to be discussed will have been previously entered on the agenda.
5.7 The Committee shall be entitled to have, upon approval by the Co-Chairpersons, resource personnel in attendance at meetings. Advisors may attend on behalf of Management or Employees, but in either case they will have no status except that of providing information.
5.8 These terms of reference may be amended at any regular meeting of the committee, providing that a proper notice to amend was made at the preceding regular meeting.
   
6.0

Notwithstanding the above, the Parties agree that agenda items that will be reviewed will include matters of:

- orientation;
- in-service programs;
- preventative health;
- hazardous working conditions;
- assignment and execution of responsibilities.

   
Dated this 17th day of May, 2011

 

ORIGINAL SIGNED ORIGINAL SIGNED
DALE SILVER
Public Service Commissioner
GUY SMITH
President, Alberta Union of
Provincial Employees

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3 Probationary Period
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